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They give individuals the right to know what information an organization holds about them and a right to correct that information if it is wrong. The private sector provisions aim to give people greater control over the way information about them is handled in the private sector by requiring organisations to comply with ten National Privacy Principles (NPPs). An organisation must take reasonable steps to make individuals aware that it is collecting personal information about them, the purposes for which it is collecting the information, and who it might pass the information on to. There are some restrictions on what an organization can do with the personal information it collects and when it can disclose personal information or transfer it overseas. Except for some special circumstances, individuals have a right to get access to personal information an organisation holds about them and to have the information corrected or annotated if the information is incorrect, out-of-date or incomplete. Individuals can also make a complaint if they think information about them is not being handled properly. The private sector provisions in the Privacy Act apply to  organisations'. Section 6C of the Privacy Act sets out the types of entities that may be an organisation. These are: " an individual; " a body corporate; " a partnership; " any other unincorporated association; and " a trust However, if your organisation meets the small business test, is a government agency, or is a prescribed instrumentality of a State or Territory the new privacy provisions do not apply. Community Management Advisory Project Inc. What Is New In Privacy? Purpose Of These Provisions Do The New Privacy Provisions Apply To Your Organisation? Small Business Exemption Commonwealth Government Agency Exemption Authorities And Prescribed Instrumentalities Exemption Activities Relating To A State Or Territory Contract Exemption Adopting The New Privacy Provisions Anyway Acts Not Covered By The New Privacy Provisions A small business (this includes not-for-profit organisations) with an annual turnover of $3 million or less is a small business operator and so not covered by the Privacy Act, unless it: " is related to a business that has an annual turnover of greater than $3 million; " provides a health service and holds health information other than in an employee record; " discloses personal information about another individual to anyone else for benefit, service or advantage; " provides a benefit, service or advantage to collect personal information about another individual from anyone else; " is a contracted service provider for a Commonwealth contract; " is prescribed by regulation; or " opts in to the legislation. Commonwealth government agencies are already covered by the established Privacy Act and so are not covered by the new private sector provisions. These agencies include: " federal government departments; and " bodies and tribunals set up for a public purpose by federal government laws. Some types of organisations, even if set up by federal government law, are not agencies. These include: " incorporated companies; " incorporated societies; and " incorporated associations. The Privacy Act does not cover most State and Territory government bodies, such as government departments, agencies, authorities and local government. The Privacy Act exempts the acts and practices of contracted service providers for a State or Territory contract when those acts or practices are directly or indirectly related to meeting obligations under the contract (section 7B(5)). Although the Privacy Act does not apply to small business operators, a small business operator may want to take advantage of the benefits that can flow from complying with the legislation. The benefits could include increased confidence and trust in its operations. The Privacy Act provides a mechanism to allow an organisation that is a small business operator to opt in to the Privacy Act. A small business operator that is covered by the Privacy Act because it has opted in remains covered until it specifically opts out. Certain acts and practices of organisations are also exempt from the coverage of the Privacy Act (section 7B). Acts and practices of employers in relation to employee records In some circumstances, the handling of employee records in relation to current and former employment relationships by an employer is exempt from the National Privacy Principles (NPPs) (section 7B(3)). Acts and practices directly related to the employment relationship To be exempt, an act or practice relating to the employee record must be directly related to the employment relationship. This means that acts or practices of an employer that are outside the scope of the employment relationship are not exempt. For example, an employer could not sell a list of employees to another organisation for marketing purposes. Acts Not Covered By The New Privacy Provisions (continued) Delayed Application What Do The New Privacy Provisions Actually Cover? Current or former employment relationship The act or practice must also be directly related to a current or former employment relationship. This does not cover future employment relationships. This means that personal information collected from prospective employees who are subsequently not employed by an organisation, such as unsuccessful job applicants, will not be covered by the employee records exemption. However, once an employment relationship is formed with an individual, the records the employer holds relating to that individual's pre-employment checks become exempt. Employee record An employee record means a record of personal information relating to the employment of the employee (section 6(1)). It includes health information about an employee and personal information relating to: " the engagement, training, disciplining, resignation or termination of employment of an employee; " the terms and conditions of employment of an employee; " the employee's performance or conduct, hours of employment, salary or wages, personal and emergency contact details; " the employee's membership of a professional or trade association or trade union membership; " the employee's recreation, long service, sick, maternity, paternity or other leave; and " the employee's taxation, banking or superannuation affairs. Employers may not be able to assume that all the information they hold that relates to an individual employee would be an employee record. For example, emails that an employee has received from third parties outside the organisation may not necessarily be an employee record. Depending on the circumstances, the exemption may also not cover the content of many other employee emails. Contractors of employers This exemption does not cover contractors and subcontractors when they handle the personal information of the employees of another organisation, notwithstanding those contractual arrangements. In many circumstances, the employee records exemption may not apply to organisations that provide recruitment, human resource management services, medical, training or superannuation services under contract to an employer. An organisation that collects employee records about a person from the organisation employing that person will have to comply with the notice requirements of NPP 1. This exemption does not cover workers' compensation insurers that are not the employer of an individual. More detailed information is available form the Office of the Federal Privacy Commissioner. Businesses with an annual turnover of $3 million or less that are covered by the legislation (refer above) have an additional 12 months to comply (unless the business is a health service provider). The legislation will not commence for these small businesses until 21 December 2002. Schedule 3 of the Privacy Act sets out the ten privacy principles, which legally bind applicable organisations in the way they must handle personal information. The privacy principles cover collection, use and disclosure, data quality , data security, openness, access and correction, identifiers, anonymity, trans-border data flows and sensitive information . More detailed information on the privacy provisions and their application is available from the Office of Federal Privacy Commissioner (1300 363 992). What Can The Privacy Commissioner Do? More Information And Advice The Commissioner has the power to: " investigate a complaint an individual has made to the Commissioner; " investigate a complaint that a code adjudicator has referred to the Commissioner; " investigate all complaints made about a federal government contractor; " investigate, on the Commissioner's initiative, an act or practice that may be a breach of privacy (even if no complaint has been made); " seek an order (injunction) from the court to stop conduct that does or would breach the Privacy Act; and " review the decision of a code adjudicator at the request of the individual. This information is advisory only and is not legally binding upon anyone. This flyer is based upon information and opinion provided by the Office of the Federal Privacy Commissioner which outlines their understanding of how the Privacy Act works, and is intended to help relevant organisations apply the privacy provisions in ordinary circumstances. Organisations may need to seek separate legal advice on the application of the Privacy Act to their particular situation. Organisations may also wish to contact the Office of the Federal Privacy Commissioner directly on 1300 363 992 or visit www.privacy.gov.au for more information This exemption may exclude many non-profit community groups from the new privacy provisions This exemption may also exclude many non-profit community groups from the new privacy provisions The CMAP have produced this flyer in response to the many request for information on the new privacy provisions and in particular how these new provisions may or may not affect the management of non profit community organisations. # w$*06<\ Accent Text 2Organization NameOrganization Name 2AddressTagline^wHXf~$8@V@~ "$l (08@HPX`hpx      P`."9" "B "$p (08@HPX`hpx      P`."9" 4"j"$B "3$p (08@HPX`hpx      P`."9"zB "$p (08@HPX`hpx      P`."9" z0zpB "p$p (08@HPX`hpx      P`."9" z0zpB e$p (08@HPX`hpx      P`."7  B "$p (08@HPX`hpx      P`."9" "B "|$p (08@HPX`hpx      P`."9" "C "$p (08@HPX`hpx      P`."9" hwHXhx(8HX555555555555555555sioner; " investigate a complaint that a code adjudicator has referred to the Commissioner; " investigate all complaintGVX x z h j > @ |~$PHJLNPRTVXZ\bd:<>@0" "p " 0L@BD<>`b~RT.0 &$($%%%'''d*f*h******************+++++ + ++++++++++ +"+$+&+(+*+,+.+0+2+Z+ " "?Z+\+^+`+b+d++,/V0X0x022$6&6&9(9Z9<<p?r?AAA~DDEEEEFFFFF F FFFJFNFPFFJJJJJKKMMNNOOOOPfQ4S8S,2"'( 3 Ug U " "  "(F*0T H N $$%%''+,X0x0(9Z9OO4S6S8S" """ ."  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